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2019 ASAPS Conference

ABSTRACT SUBMISSIONS

Submit an Abstract

Abstracts from Consultants, Surgical Trainees and Aspirants are invited. There is a vast amount of untapped experience and knowledge within our membership base and we encourage you to share your wisdom, research and findings by submitting abstracts which will potentially enhance the topics our guests are presenting. These sessions have become both entertaining and informative, and we look forward to your contribution. Please note, that in previous meetings we have been able to include most of the submitted presentations, however, the number of papers submitted has increased each year and we are unable to accept all of the free papers offered.

Submissions must conform to the Abstract Preparation Guidelines as outlined below. Abstracts which do not comply with the rules of submission or layout guidelines, will be declined and returned to the author. Abstracts without results (or with “results pending”, “results to be discussed” or similar) will not be considered for presentation.

Presentations will be selected based on scientific merit, clinical merit and topicality. There may be only one presenting author, but multiple authors may be listed on the submission. Authors must disclose if their abstract has been previously submitted, published or presented. You will be required to indicate your disclosures and whether the presentation is industry supported or initiated. Where applicable, all studies must have been approved by institutional committees on ethics of experimental and human/animal investigations.

Submission of an abstract acknowledges your acceptance for the abstract to be published in all printed material of the 2019 ASAPS Annual meeting. Only abstracts from authors who have paid their registration fees by 1 August 2019 will be scheduled for presentation and included in the conference handbook.

 

IMPORTANT DEADLINES

June 21 – Abstract submissions deadline
July 26 – Successful authors will be notified out outcome

Submission Guidelines

Oral Presentations

ASAPS and NZAPS Full Members / FRACS equivalent: Oral presentations are usually 15 minutes or as appropriate for the program

Posters:

Unfortunately, there is no availability for research posters this year.

Audiovisual Equipment

Each lecture room will be equipped for the presentation of PowerPoint slides and include a data projector, laptop, lectern and microphone. Multimedia clips should be embedded in your slides. Other audiovisual aids, such as overhead projectors, are not available.

All presentations must be digital in either PowerPoint or Keynote. Speakers will be required to bring their presentations on a USB stick with them to the conference. Your presentation must be given to the audio-visual team at least four (4) hours prior to the start of the session in which you are presenting. It is disruptive to be changing computer connections at the lectern so presenting on your own laptop is not permitted.

Submission

All abstracts are to be submitted via the on-line submission process on the conference website. Submission by email, fax or post will not be accepted.
 Do NOT include symbols, tables, pictures or diagrams within the ‘content’ of your abstract.

Abstracts open: 1 May

Abstracts close: 21 June

Successful authors notified: 26 July

Selection and Notification

All abstracts will be reviewed by members of the Joint Scientific Meeting Committee. Presenting authors will be notified by 26 July 2019 regarding the status of their abstract. All presenters will be required to register for the conference by 1 August 2019 and pay the appropriate registration fee. All presenters also need to meet their own travel and accommodation costs.

 

* Please note that all successful delegates presenting abstracts are required to register under the relevant delegate category for the event. A discounted early bird code will be provided to you upon approval of your abstract which will allow you to register at the discounted rate regardless of your registration date. 

Abstract Preparation

In previous meetings, we have been able to include most submitted presentations however the number of papers submitted has increased and we are reducing the number of free papers accepted. This year we will be much stricter on the acceptance of papers.

You will be required to indicate your disclosures and whether the presentation is industry supported or initiated. Submitted abstracts will be scrutinised.

Papers not complying with this requirement will not be accepted or removed from the program if not complying.

Length Maximum 300 words
Title Limited to 20 words in sentence case (i.e. capital letters are used for the first letter of the first work and proper nouns; all other words are lower case.
Author and Co-Authors’
details
Include all authors. The first author will be presumed to be the presenting author unless otherwise specified at abstract submission.
Required abstract structure Organise the abstract as follows:

  • Disclosures
  • Aim/purpose (preferably one sentence)
  • Introduction
  • Method
  • Results
  • Conclusions (It is not satisfactory to state “The results will be discussed”)
Abbreviations Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word appears the first time. Use generic names for drugs. Express numbers as numerals.
Tables 1 table of up to 10 rows x 5 columns can be included per abstract.
Graphs 1 graph can be included per abstract.
Images/graphs can be .jpeg and should be 300dpi (where possible) when scaled to 100%. Please note that these may be resized to fit in the final printed material.